004. Obvio Call - April 7 | Obvio Help Center

Topics covered include:

Updates begin at 4:00

Offline messages (4:05)

When your Zoom room is offline, an offline message will come up
This message is customizable, you can let attendees know when the room will be online or redirect them elsewhere.

General tab updates (8:30)

Ability to hide the background and logo. If you don't have those things, you can now control the background color and decide whether or not to have a boackground image or logo displayed.
Below you will see an example of the background and logo hidden (note this is controlled via the blue toggles). This image also shows that you have control over the color of the background.

The "Submit Label" (shown directly above) can be customized. This is for translation and customization purposes.
Tech Check upgrades (10:30)

Ability to put in an offline message

Buttons in the sidebar can now link to areas (not just outside Obvio links) (12:20)

This is great for Sponsor Booths!

In the Main Nav bar at the top of the Dashboard, you can now link to various pages (see below for most recent page list)

Dashboard - NEW BUTTON (at the top of the Dashboard) - LINK to Page - a list of pages will pop up, as shown below

Q+A begins at 19:15

Creating groups and types of attendees (19:30)

When importing a CSV or Excel file into Obvio is must have the first three columns as First Name, Last Name, Email
The email is required, so you could leave the first name and/or last name columns blank, but they still must be in the file as blank columns.
Fourth column and beyond can be types/groups, etc.
Obvio will take the header of the fourth column as the group name - it is case sensitive

Speakers and Sponsors pages (24:20)

Speakers - can insert a bio and image
Sponsors - can create a button which links to an area, this will take attendees into a sponsors' Zoom room (think, sponsor booth)

can have multiple buttons per sponsor, can link attendees to a Zoom room, the sponsor's website, and/or resources

Feature Request: Clone an existing event (will copy everything except attendees)

You will have to create a new sub domain/event slug for cloned events

Embedding outside sources onto the Dashboard (31:30)

Example: Slido (a question platform) can be embedded onto the dashboard.
Scroll to the bottom of the Dashboard - click "Embed HTML" - paste the embed code into the HTML box

Bringing in speakers (32:30)

This is more a logistical and hardware question. Both Grant and Blue offer their experiences.

Creating roles and assigning roles to team members (38:30)
Starting a Zoom room on the back end of Obvio (43:30)

Go to Areas - Click on the Area you'd like to open - Click on the room and toggle the switch to "Start" - Click on the room's name and follow it to Zoom.
A team member must be in the Zoom room for attendees to be allowed in.

For a button on the Dashboard to successfully take an attendee into a Zoom room, the system checks for 3 things. (46:30)

Area is open
Room is online
Someone is in the Zoom room when it launches.

Zoom/event recording access (52:00)

To access your event recordings, please email help@obv.io with the name and date of your event. You will be emailed a CSV file with links to your recordings.
You can independantly record your own event using external hardware.
When you request your recordings through us, you will receive...

Shared screen with Speaker view
Shared screen with Gallery view
Audio Transcript
Chat Transcript (if the chat is enabled during your meeting)

How can I view my Dashboard as an attendee and not as an editor? (48:30)

You cannot login to your event Dashboard using your Obvio owner credentials.
Add yourself as an attendee into the event you'd like to use. (50:00)

Blue demonstrates how to do this using a fake attendee - you don't have to input real information to test your event, because you will have access to this fake attendees' unique login link on the back end of Obvio.
Grab that unique link, put it into a web browser, and it will take you to your Dashboard.

Each event within Obvio is housed separately. This means, you will have a different login for each event held on Obvio. The system does not store information across all of Obvio, only within a unique event. (51:05)

This is to provide security for each event.

Attendee Management (56:25)

The attendee page will only load the first 20 attendees, you can search for all the other attendees.

This is for speed purposes.

You cannot delete existing attendees.

Workarounds: If you need to prevent an attendee from accessing your event, you can change their email address to something they will not know. This will not fix the issue if you already provided that attendee their unique login link.
You can go into Zoom as the host, through the Obvio interface, go to participant list, and remove the attendee from the meeting. Warning: THIS IS PERMANENT. (58:00)

Any button in Obvio can link to an outside website or an Area within Obvio. As long as you set up an Area with a Room inside it, you can link a button to an Area and it will take attendees to a Zoom room. (1:01:55)
How long does it take to create a Dashboard? (1:08:15)

Blue speaks to best practices for launching a virtual event.
Actually building a Dashboard may not take too long, but that varies by complexity, number of attendees, and what kind of outside tech you may choose to help run your event.

Discussing the check box next to "Requires approval?" in Areas (1:14:15)

This prevents Zoom link sharing.

Why would you uncheck this box? (1:17:15)

There may be times when you want to be able to give out the Zoom link.

Speakers may want to enter their own room without going through the Dashboard.
You may want your Help Desk to be unprotected, in order to help people struggling with their Dashboard. Now, they can get the Zoom link to the Help Desk and have their issue resolved.

Attendee Analytics (1:21:30)
Embedding HTML into Speakers and Sponsors pages (1:25:00)

This is not currently available.

At present, you cannot reuse domains and sub domains across Obvio events (1:29:30)
Waiver template (1:31:10)

If you would like a waiver template, email help@obv.io. Please have an attorney look over any waiver before using it for your event.

Recommendations for back up recording software. (1:32:00)

Grant recommends hardware for recording (example: ATEM mini Pro or ATEM mini Pro Iso)
On a Mac you can use QuickTime software to record
Best practice: use hardware to be sure to get a quality recording
HyperDeck Studio Mini - linked here

How do you get attendees into Obvio? (1:36:20 - 1:39:15)

You two options for sending links to attendees:

1) Send your event slug URL to all your attendees. Let attendees know their default password is their email address. They will be able to create a new password after they sign in.
2) All attendees imported into Obvio, have a unique URL. You can send each attendee their custom URL. This will take them to a page which prompts them to create a password right away. Essentially, they get to skip the email-as-password step of the initial login process.
Zapier integration demoed on the April 6th Call - begins at 47:00 minutes

Gamification discussion (1:39:20)

Current view of the Points page below.
New features include...

Point ranges (randomize points) - this allows for Obvio to randomly assign a point value, within the given range, to attendees. This lessens the likelihood of ties, making it easier to declare winners and award prizes.
Max per Day - this limits the amount of times an action can be taken per day.
Max per Event - this limits the amount of times an action can be taken per event.
Min Interval (limit time between points awarded) - this determines how long attendees must wait before repeating an action for points.
Any actions you want attendees to be able to earn points for, must be active. (note the toggle switch on the far right - the toggle will turn blue when active)
Clear leaderboard - this will return all attendees back to 0 points. This is usful if you have logged in as an attendee prior to the event to test your Dashboard. You can now reset the Dashboard before the event begins. Warning: once the leaderboard is cleared, that data cannot be retrieved.
Under the "Attendees" tab, you can now add or subtract points from attendees manually.

Is there a limit to number of Team Members within your organization? (1:43:15)

No, there is not.

Tech set up for an event run through Obvio (1:45:30)

Dedicated hardware for each Zoom room you will be using.
One computer per concurrent meeting.
Zoom meetings in Obvio have a capacity of 1,000 attendees and 100 breakouts.

This means, many smaller events will only require one meeting.

Who should be logged in as host? (1:49:00)

A person who needs to be able to mute/unmute attendees. This person should NOT be the main event speaker or someone who needs to be on stage.
Assign the job of "host" to someone who will take on a behind the scenes role.
Helpful tip: Mute people individually, because you will cut audio to the speaker if you press "Mute All".

What it looks like if you are a part of mulitple organizations (i.e. event planners or helping with other people's Obvio events) (1:58:30)

One login will get you to a page with all your organizations.
Click on the organization to access your events.
Permissions are at the event level.