043. Obvio Call - October 6 | Obvio Help Center

Lovely Obvio testimonial. (0:00-2:00)
Events are duplicatable within an organization, but not across users or organizations. (8:15)

However, it is okay to share screenshots of your dashboard with anyone you'd like.

How to launch a Zoom room article can be found here. (11:45)

If attendees click on a button and

Attendees must be loaded into Obvio prior to the event. There is no way, currently, for attendees to register directly on the platform.
Button configuration demo (16:30). Be sure the button is linked to the area you'd like attendees to join once they click the button.
Opening areas and rooms, toggle areas and rooms to blue when you are ready to open them. (quick demo, minus entering the Zoom room as a host) (17:30)
Live statistics - At 18:29 you will notice a series of zeros (0) on the right side of the screen in the areas tab. This is a live stat of how many attendees are in an area at a given time. The zeros are there because there are no attendees in the the area at the moment the of this recording. The number will update in real time, as attendees enter and exit each area.

You will also get the live stats per room if you click on the area you are interested in and scroll down to the room names. These statistics will be shown in the middle of the screen. Example shown at 18:33.

Holding multiple virtual events at the same time. (21:00)

It is possible to run multiple areas simultaneously. Each area would have its own button on the dashboard. Through attendee choice or visibility rules, attendees would be able to access the area that is meant for them via the button on the dashboard. We refer to multiple areas open and running at once, as concurrent sessions.

Adding team members to Obvio. (22:30)

Adding team membrs to your organization on Obvio can be done by sending your team member an email direct from the Obvio platform. An article with more details can be found here.
If you'd like to have a team member added to the Obvio Q+A Call list, so they receive email reminders and links to calls, email help@obv.io with the team member's name and email. Please be sure that team member is fully aware they are being added to the email list. They will receive Obvio Q+A Call reminders weekly.

Obvio attendee credits (26:30)

PLEASE NOTE: No credits will be used until January 15, 2022.
1 attendee credit = 1 event attendee attending an up to 4 day event on the Obvio platform (Attendee credits are based on attendees loaded into Obvio, NOT on whether that attendee actually attends the event. This means, if the attendee is in Obvio, an attendee credit is used, regardless of their attendance at the event.)
Additionally attendee credits will be available for purchase on the Obvio platform.
Additional credits must be purchased BEFORE loading attendees into Obvio.
Extra Zoom rooms cost 10 credits.

Each Zoom room connected to your Obvio account can support up to 1,000 attendees and 100 breakout rooms.
Templates are available to help Obvio users further customize their dashboard based around their event needs. Currently (October 2021), there are two templates to choose from; simple blog or panels.

Demo of choosing a template begins at 29:30.
When you create a new event, you will be asked to select, from a drop down menu, which template you'd like to use for your dashboard. Once selected, you cannot transfer event data from one template to another.
Panels template view at 30:15.

Buttons will live on the left side of the dashboard, blog posts will live on the the right side. There is no sidebar. Sponsors and speakers will live in separate tabs, all accessible automatically in the header of this template.

Simple blog template view at 30:55.

Buttons live at the top of the dashboard or in the sidebar. The sidebar is on the right side of the screen, blog posts will appear on the left.

Getting into Zoom, from Obvio, to adjust participant settings prior to an event (32:40).

Launch your Zoom room from Obvio.
Go into the Zoom room settings and adjust them to your event needs.
For details on setting up your Zoom room, visit their Knowledge Base here.
Obvio Zoom rooms are defaulted to record automatically and there is not waiting room. However, you are able to stop or pause recordings once you're in the room or enable a waiting room.
Grant responds and gives a visual demo at 33:30.

You cannot switch from template to template once you have created the event. (35:00)

If you choose the simple blog template, but decide the panels template is better later on, you will have to start over and select the panels template upon initial event set up.

Changing the name of your organization. (36:00)

The name of your organization will not be visible to attendees, so it is for internal purposes only.

Your access into Zoom is direct through Obvio. You do not need to have a personal Zoom account to use Obvio. (38:20)
Limits on breakout rooms in Obvio - each room can support 100 breakout rooms. Meaning up to 100 breakout rooms with 10 people in each breakout is the max. (39:45)
Obvio is not a CRM and you cannot register attendees directly on the platform. Obvio is software which allows you to create a custom dashboard for your virtual events. Obvio allows live event scalability, gamification, and customization. (42:20)

Personalized registration, via Tech Check.
Secure meetings.
No exchange of Zoom meeting links.
Custom front door into Zoom.

Founding Obvio members are grandfathered in.
Grant explains/defines attendee credits (46:20 - 52:00)
Choosing your event slug. (57:30)

Each event must have its own unique event slug (or subdomain).
If an event is no longer in use or a mistake has been made, but you want to use that event slug, edit the slug to something you'll never use, hit save, and use the event slug you want on your newly create event.

Events in Obvio are defaulted to record. However, you can pause or stop recordings, should you choose to do so. (59:30)

Events are recorded to the cloud. However, each Obvio user has access to their own recording downloads directly on the platform.
Recordings are accessed from the areas tab in Obvio. Click on areas, click on the room you'd like the recording from, and you will see a button in the upper right corner that says "Recordings". Once you click on that button, you will see all of your recordings available for download.
PLEASE NOTE: As with any Zoom account, if you pause or stop the recording in Zoom, there is NO WAY to retrieve those recordings. Please advise all team members of this to avoid losing content.
Breakout sessions cannot be recorded. This is due to settings within our main Zoom account. We are working on solutions for this.

More templates will be unveiled soon. However, they are not available to use at this time. (1:01:00)
How to launch a Zoom room in order to allow attendees to get into your event's rooms. This will apply to both you and your team members who want to enter Zoom from the backend of Obvio. (1:03:00)

Find details here.

Internet browsers and Obvio. (1:03:30)

Find details here.
Please advise attendees NOT to use Internet Explorer.

Recording events locally (not in the cloud or in addition to cloud recordings). (1:05:00)

First, Obvio highly recommends having backup recording capability to ensure the entire event is recorded, if that is what you want.
QuickTime player can record your computer camera and audio at the same time.
You cannot integrate your event's cloud recording to auto-upload to a video storage/sharing site. This is because the cloud recording is on Obvio's account, not yours.

The built in timer is limited to hours and minutes, not days. If you'd like to embed your own timer/countdown system, sites like https://stagetimer.io give multiple options for timers to embed on your dashboard. (1:07:30)
The customization happens within your event, not at the organization level. (1:10:00)

Organizations is more of an internal system. The event and its dashboard are the attendee facing systems.